Post 19 Rules

Post #19 Rules

Article I, Purpose

This document outlines the rules, regulations, and authoritative responsibilities of members and guests of the American Legion, LeRoy Hill Post #19. It will be made available to all Legion Family members. All members, guests, and visitors to Post #19 are required to follow the rules and regulations outlined herein, whenever on the Post premises. Provisions of the House Rules shall not be in conflict with the Federal, State, Legion Department, or Post By-laws. If a such conflict occurs, the Federal, State, Legion Department and Post By-Laws will be the prevailing authority. In accordance with Article V Section 3 of LeRoy Hill Post 19’s bylaws, the Board of Trustees shall have charge of all matters pertaining to the Post clubroom. The Board of Trustees shall supervise the duties of the clubroom manager and all clubroom activities pertaining to those duties. The Board of Trustees shall govern general rules applicable to the conduct of members while on the premises of the clubroom. Requests for review and amendment proposals to this document shall be taken under consideration by the Post Board of Trustees. These rules are strictly enforced to protect this American Legion Post and its Charter(s). Please abide by them at all times without question. Failure to comply could result in the suspension or loss of membership.

Thank you for your cooperation!

Article II, Members, Guests, and Visitors

Members of LeRoy Hill Post 19

Members are defined by the American Legion Department of Kansas Constitution and Bylaws as; Section 1. An individual is eligible for membership in The American Legion only if the individual (1) Has served in the Armed Forces of (A) the United States at any time during – (i) the period of April 6, 1917,  through November 11, 1918;  or (ii) any time after December 7, 1941; or (B) a government associated with the United States Government during a period of time referred to in subsection (A) of this section and was a citizen of the United States when the individual entered that service; and (2) was honorably discharged or separated from that service or continues to serve honorably during or after that period of time; provided, however, that such service shall have been terminated by honorable discharge or honorable separation, or continued honorably during or after any of said periods; provided, further, that no person shall be entitled to membership who, being in such service during any of said periods, refused on conscientious, political or other grounds to subject himself to military discipline or unqualified service. *Section 2. There shall be no form or class of membership except an active membership, and dues shall be paid annually or for life. Section 3. No person may be a member at any one time of more than one Post. Section 4. No person, who has been expelled by a Post, shall be admitted to membership in another Post without the consent of the expelling Post, except that where such consent has been asked for and denied by such Post, he may then appeal to the Executive Committee of the Department of the expelling Post for permission to be admitted to membership in another Post, and shall be ineligible for membership until such permission is granted.


Section 1. THE AMERICAN LEGION recognizes an auxiliary organization, known as the American Legion Auxiliary. Section 2. Membership in the American Legion Auxiliary shall be limited to the : grandmothers, mothers, sisters, spouses, and direct and adopted female descendants of members of The American Legion; and to the grandmothers, mothers, sisters, spouses, and direct and adopted female descendants of all men and women who were in the Armed Forces of the United States during any of the following periods: April 6, 1917 to November 11, 1918; and any time after December 7, 1941; or who, being citizens of the United States at the time of their entry therein, served on active duty in the Armed Forces of any of the governments associated with the United States during any of said periods, and died in the line of duty or after honorable discharge; and to those women who of their own right are eligible for membership in the American Legion.  Section 3. The Auxiliary shall be governed in each Department of THE AMERICAN LEGION by such rules and regulations as may be prescribed by the National Executive Committee and thereafter approved by such Department of THE AMERICAN LEGION.

Membership Application for American Legion Auxiliary 1. If applicant is joining on her own service record, the Auxiliary unit to which she is applying for membership will be responsible for verification of her eligibility for membership. It’s not necessary she be a member of The American Legion. 2. If applicant is joining on the basis of her or his relationship to a member of The American Legion, an officer of the post to which that relative belongs must certify the Legionnaire’s membership in that post. 3. If any applicant wishes to join a unit or a post other than the one to which her or his Legionnaire relative belongs, the unit to which she or he is applying for membership should check the eligibility with the post of her or his Legionnaire relative. 4. Under no circumstances, when the eligibility for American Legion Auxiliary membership is to be based on relationship to a deceased veteran, should an adjutant certify an application for membership without checking the discharge papers of the deceased veteran to determine that the dates of service fall within those time periods which determine eligibility for American Legion membership. The deceased veteran need not have been a Legionnaire for the applicant to qualify for membership in the Auxiliary.

Sons of the American Legion

Membership in the Sons of The American Legion is limited to “All male descendants, adopted sons and stepsons of members of The American Legion, and such male descendants of Veterans who died in service during the eliminate periods set forth in Article IV, Section l, of the National Constitution of The American Legion, or who died subsequent to their Honorable discharge from such service, shall be eligible for membership in the Sons of The American Legion.

Active Duty Service Eligibility Dates for Membership in the American Legion:

(Note: potential S.A.L. members should use these dates to determine if their parents or grandparents are/were eligible for membership in The American Legion) 

World War I; April 6, 1917 – November 11, 1918
World War II – present day; December 7, 1941 – present day

Admission to the Club is restricted to American Legion members, Sons of the American Legion (SAL) members, American Legion Auxiliary members (AUX), their families and guests. Family members and guests must be accompanied by the member and must leave when member leaves.

A member may have any number of guests.

Booster Clubs are prohibited by Federal and State law and the American Legion Constitution.

Members are required to show a valid membership card upon request.

Patrons that are not current members of the American Legion, Auxiliary, or Sons of the American Legion and are eligible as defined by Internal Revenue Service (IRS) Code and the American Legion Constitution may request a membership application. They must have application, proof of eligibility, and associated fee remitted to the Post Adjutant for approval prior to receiving club admittance. Applications for membership must be readily available. As needed, membership applications may be obtained from the 1st Vice Commander or Post Adjutant. They must also be made available via our Post Website (

Family members are those individuals related to a member of the American Legion, Auxiliary or Sons of the American Legion. Family members who are not members themselves must be accompanied by a member of Post #19.


Members of Other Legion Posts: A person who possesses a valid American Legion, Sons of the American Legion, or Auxiliary membership card issued from an American Legion Post other than LeRoy Hill Post #19.

Guests & Visitors: “Guest of Member” means an individual who is known to and personally accompanied by a member of Post #19 while on the licensed premises of the Post. “Guest of member” shall not include members of the general public admitted to licensed club premises as guests of the club’s owner, manager or employee. [Subsection (h) of K.A.R. 14-19-14]

Employees that are “on-duty” may not “accompany” any guest into Club-bar room. (For example) A bartender may not exit the Club-bar to accompany a “guest” into/off the premises.

Any guest must leave the premises with the sponsoring member.


Article III, Club Rules

All drinks served by the Club must fall under Kansas Club and Drinking Establishment Act, K.S.A. chapter 41 Article 26. All drinks must be purchased by members only. The Club is not authorized to sell drinks to the public. If a member is sponsoring a guest, the guest’s drinks must be paid for by the member. No drink may be given away. All drinks must be paid for. The bar-tenders may not “barter” drink chips to members for consideration of performing certain tasks, such as taking the trash out, cleaning the hall, snow removal, or any other such task. Free Birthday drinks are not allowed. All liquor, wine, and beer offered for sale by the Club must be purchased from a Kansas retail liquor establishment licensed as a

“Wholesale/Retail” establishment. The Club may not offer for resale any liquor, wine, or beer “donated” to the Club.

Credit, ‘running a tab”, may be extended to all members as long as their membership is in good standing. Unless running a tab, all drinks and products must be paid for at the time of sale. Members may not leave and return with payment for drinks or any other product. There is no class of Director, Officer, or employee authorized to dispense or offer drinks in consideration of anything but cash, credit, or debit payment.

At no time shall any patron enter the area behind the bar without the permission of or at the request of the bartender.

Post #19 Club-bar “Ten” Rules:

  1. Admission to the Club is restricted to American Legion Members, Sons of the American Legion (SALS) members, American Legion Auxiliary members (AUX), their families, and guests. Family members and guests must be accompanied by the member and must leave when Member leaves.
  2. A Member may have any number of guests. Any post-rule or code of conduct violation by a guest may result in disciplinary action for both the hosting member and guest(s).
  3. Members are required to show a valid membership card upon request.
  4. Family member(s) or guest(s) under the age of 21 years must vacate the Club by 9:00 PM unless such family member or guest is primarily utilizing the Post Hall or the Post Private-party room and thereby separated from the Club-bar room. Legion, Auxiliary, SAL, and ALR members between the ages of 13-21 may remain in the Club provided those members aged 13-17 are accompanied by a parent or legal guardian. Members/Guests with minor children shall control their children at all times. No minors will be left unsupervised. Minors are not allowed to play coin-operated games unless under the immediate supervision of an adult. Minors under the age of 14 are not allowed to play on the Post pool or shuffleboard table unless supervised by an adult. NO INDIVIDUAL UNDER THE AGE OF 18 MAY PURCHASE ANY LOTTERY-TYPE TICKETS.
  5. No person(s) in a state of intoxication shall be admitted or allowed to remain on the Post #19 premises.
  6. The bartender is authorized to refuse service to anyone in a state of intoxication and reserves the right to eject the offender. Notice of ejection shall be brought to the attention of the Facility Manager. Excessive ejections will be subjected to further disciplinary action by the Board of Trustees.
  7. Currently, “bring-your-own-bottle” practices are not allowed in the Club in any way per Post by-laws. (Including non-alcoholic beverages). Removal of alcohol (liquor, wine, or beer) from club premises by customers is prohibited.
  8. At no time shall any member or guest be allowed to bring weapons or other lethal devices into the Post premises.
  9. Drug usage or possession of any illegal substances will result in the automatic revocation of a member’s right to future use of the Post #19 clubhouse.
  10. Any person using excessive use of offensive/obscene language to the point where it disturbs other patrons will be given ONE warning to cease. If the behavior persists, the member(s) and guest(s) will be required to leave the premises. This also includes but is not limited to Racism, Sexual Harassment, Verbal / Physical abuse, and attacking one’s Religion, Gender identity / sexual orientation. Any action(s) deemed to be intentionally hurtful, harmful, threatening, and/ or inappropriate in a manner unbecoming of an American Legion, Sons of the American Legion or Auxiliary Member will not be tolerated.

Check Cashing

Any member of Post 19 in good standing may cash checks. NO Government Checks / NO Two-Party Checks / NO Payroll Checks.

Personal checks drawn on local accounts only, not to exceed $50.00 per day at the discretion of the PIC, depending on the availability of funds. All members requesting check cashing must provide acceptable picture identification upon request. The check-cashing privilege may be temporarily suspended by the PIC due to a lack of funds. There will be a $15.00 charge, plus a service fee for returned checks. Service may be denied until the check(s) and fees have been recovered. Check cashing privileges will be terminated for a second returned check unless the proper cause for restoring privileges can be shown to the Board of Trustees. The Finance Officer may restore check-cashing privileges if a member proves he/she is not at fault for bad checks or money orders.

Pets / Animals

Pets and animals of any kind (except those needed for sight assistance and/or registered PST assistant) are not permitted in the Post #19 premises.

Small Games of Chance (Gambling) is prohibited in accordance with Kansas State Law (NO GAMBLING IS ALLOWED IN THE CLUB UNLESS PROPER LICENSE HAS BEEN AQUIRED.)

Post #19 Property

No person will remove Post property from the premises at any time unless properly authorized in writing by a Post Officer. All property borrowed must be returned to its proper place in the time frame agreed and in the same condition, by the borrower and receipted. Any member removing, damaging, or destroying property of the Post, whether owned or leased by the Post, shall be responsible for said damage of property. If members (or their guests) cause such damages, members are required to reimburse the Post for the actual cost of repairs or replacement. This does not apply to medical aid equipment. Medical aids loaned to members or guests, (i.e. wheelchairs, walkers, etc.), are provided for humanitarian purposes only. Fellow members make these devices available to others. They are not legally furnished property of the Post. As such, no individual may hold the Post or any Officer of the Post liable for suitability of purpose, usage, failure, or damages resulting from usage of such devices. Any person using these devices clearly indemnifies the Post from any liabilities whatsoever.

Article V, Code of Conduct

All members of Post 19 shall be treated with proper respect. Lewd, foul, threatening, or obnoxious remarks and gestures directed at other members/guests will not be tolerated.

No one may publicly reprimand or criticize an officer, employee, or other member of Post 19. Gentlemanly, ladylike, and orderly behavior is required of all persons at all times while on Post premises.

No person(s) known to act in a vicious or immoral reputation will be admitted or allowed to remain on the Post premises.

Violators of the Code of Conduct will be verbally warned for the first offense. Any repeat offense will prompt the violator(s) being asked to leave the premises by any Post Officer or Employee on duty. The name(s) of the person(s) will be reported to the Post 19 Board of Trustees within 24 hours of the offense. Further disciplinary action or prolonged suspension will be carried out by the Board of Trustees (see grievance procedure).

Article VI, Club Protocol

  1. The bartender will give one warning for customers engaging in nonviolent (usually verbal confrontations). The bartender can remove any or all involved parties for a 24-hour period.
  2. Combatant encounters or violent threats will result in a call to 911 and immediate suspension of a minimum of one year from the “Premises”. If you raise your fist or any type of weapon (chair ashtray, cue stick….), you will not be back.
  3. Verbal assaults or verbally instigating another patron will result in a minimum of a six-month suspension.
  4. Suspended parties must appear before the Board of Trustees to apply for reinstatement.
  5. Cameras are in use and will be reviewed as needed. Any incidents taking place outside of the monitored area will result in immediate suspensions of all involved parties.

Article VII, Disciplinary Action

Any infraction of the above-stated rules may result in disciplinary action determined fit by the American Legion         Board of Trustees, Post #19.

Any member asked to leave the Post #19 premises shall not be permitted to return to the premises for a minimum of 24 hours.

Article IV, Empowerment

The Board of Trustees Chairman (Commander) or acting Officer, retains the right to extend a suspension for a period up to and including 14 days from the time of the incident without Board of Trustees approval.

All suspensions must be brought before a Board of Trustees meeting within 14 days of the offense.

Officers of Post #19 American Legion and all Employees on duty are empowered and required to enforce these rules at all times.

Officers of Post #19 and all “Employees-on-duty” are the only members empowered to eject a person from the Post #19 premises for misconduct or other violation of these Post rules.

Employees on duty may refuse service to anyone. No alcoholic drinks are to be served to minors under any circumstances.

Article X, Grievance Process

Informal Grievance

A grievance can be brought to the attention of any Post Officer or Employee-on-duty to report the issue. The issue will be escalated to the appropriate authority or handled by the Officer / Employee on duty notified.

Grievances that result in the removal of a member’s privileges or repeated offenses will need to be brought to the attention of the Board of Trustees through the formal grievance process.

Formal Grievance

Formal grievance forms (Appendix A) are available for any member in good standing to submit. All required fields must be completed for review by the Board of Trustees.

Grievance forms can be submitted to any Post Officer, Employee, or mailed to the legion mailbox.

The Board of Trustees will meet within 14 days of a formal grievance submittal to determine corrective action.

The aggrieved member may be contacted at the discretion of the board members for more information.

After corrective action is issued, the offender shall be granted 14 days to request a Board Review to plead their defense.

If a Board Review is requested, the review date will be scheduled for no more than 30 days from the request date.

A Board Review decision is FINAL.







Name of Grievant (Please Print): Cell Phone:
Home Phone:
Home Mailing Address: Work Mailing Address:
Street or P.O. Box: Street or P.O. Box:
City: State: City: State:
Zip: Zip:
Date, time and place of event leading to grievance: Date you became aware of the event, (if different):

Detailed description of grievance including names of other persons involved, if any:

Proposed solution to Grievance:





Grievant: File a copy of this form with any Post Officer or Employee-on-Duty and retain a copy for your filing. If you do not receive a response within 14 working days or disagree with the action taken, you may file an appeal of the grievance to Post #19 Board of Trustees.